Offre d'emploi :

Company Secretary / Office Manager (H/F)

Temps plein

Luxembourg

Assistanat & Réception, Back-office, Back-office, Assistanat & Réception

Votre mission :

Administration and filing of corporate documents / files / invoices etc.
Assist management with transactions (arranging formalities such as notarizations and apostils)
Coordinate and attend board / shareholder meetings (possibly drafting minutes of meetings)
Liaise with Luxembourg authorities, banks, notaries etc.
Liaise with colleagues
Manage invoices and mails
Prepare payment instruction(s)
Assist in KYC procedures
Primary point of contact for day-to-day office needs
Keep the office efficient and organized and fully stocked with supplies
Lead the planning, organizing, and execution of corporate events, such as, but not limited to internal meetings, board meetings
Manage vendors and contractors: planning for, purchasing, and upkeep of workstations, furniture, and employee supplies, and liaise with ICT contractors
Support management with calendaring, email, and travel.

Votre profil :

Fluent in French and very good command of the English language
Excellent organizational skills
Ability to work independently
Detail orientated
Ability to work well to deadlines and under pressure
Ability to a handle high volume of work, recognize priorities and manage time effectively
Ability to function on an independent basis, with moderate supervision
Experience in corporate services and/or KYC processes is a pro

The candidate should have 2 years of full-time working experience in an office environment. A bachelor’s degree in administration or business would be most suitable.

Long-term full-time position.

Start Date Asap.

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